Procedure
Works Council and Employee Representative Consultation Procedure
This procedure defines the steps for consulting works councils and employee representatives where such consultation, or co-determination, is legally required before a workforce monitoring capability is deployed or materially changed. It operationalizes the consultation and co-determination requirement of the Workforce Network Monitoring Policy (Section 4, item 3, and the workforce-representatives role in Section 9), giving the steps, the information to provide, the evidence to retain, and the sign-off that demonstrate the duty was met.
- Type
- Procedure
- Version
- 0.1.2
- Date
- 2026-10-27
- Owner
- Data Protection Officer
- Approving authority
- Governance Library Maintainer
- Classification
- Public
- Confidentiality
- Public
- Category
- Privacy
- Review frequency
- Annual and upon material privacy, employment-law, framework, or monitoring-technology change
- Licence
- CC BY-SA 4.0
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Outline
- Purpose
- Scope
- Governance and accountability
- Procedure
- Framework alignment
Frameworks it maps to
- ISO/IEC 27001:2022
- NIST CSF 2.0
- CSA CCM v4.1
- GDPR (EU)
- UK GDPR
- Council of Europe Recommendation CM/Rec(2015)5 (processing of personal data in the context of employment)
- ILO Code of Practice on the Protection of Workers' Personal Data (1997)
- UK ICO, Employment practices and data protection: Monitoring workers (June 2024)
Related documents
- Workforce Network Monitoring Policysecurity
- Privacy and Data Governance Policyprivacy
- Presence Inference Limitations Standardprivacy
- Network Telemetry and DPI Controls Standardprivacy
- Legitimate Interest Assessment (LIA) Templateprivacy
- Legitimate Interest Assessment for Employment Monitoring Annexprivacy
- DPIA (Data Protection Impact Assessment) Templateprivacy
- Privacy Impact and Cross-Border Transfer Procedureprivacy
- Data Retention Schedulegovernance
- Role Authority Registergovernance
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